As employees return to work after the COVID-19 pandemic, they might find themselves without a desk, pacing around their office coworking space looking for a workstation that fits their needs and maybe a few friends to sit nearby.
As more employees work from home multiple days per week, employers seek to cut the costs of unused space and equipment by having workers use an open workstation when they arrive at the office. Without a plan, however, a hot desking system can quickly become a hectic start to the workday, as employees hope to find an available, clean desk.
Companies should upgrade to hot desk software to allow employees to book stations online and empower the company to track analytics for better results.
It Makes Reserving Office Rooms Much More Easier
Companies can use hot desk software to create a map of the office space. Then, when employees log in from home on a desktop or mobile app, they know exactly where they are sitting and what surrounds their workstation when they book. Software also allows employers to designate “office neighborhoods” and group stations by work function or collaborative and quiet work. Companies can use the same software to reserve meeting rooms and track room availability in a similar manner to workstations.
Record Employee Usage and Collect Office Analytics
Employers can record usage of individual stations and collect analytics on the number of employees that come to the office, when they arrive, and where they choose to sit. Hot desking software can help employers use analytics to optimize hybrid work schedules, the office layout, and employee morale and satisfaction.
Optimize Social Distancing and COVID-19 Protocols With Hot Desk Software
Companies can also use hot desk software analytics to perform the very important function of keeping employees safe and healthy. Hot desk software can record where employees sit, who they may have been exposed to, and render a report of other employees in the space at the same time. The software can also help identify which areas need total lockdown and decontamination.
Integrate Software with Microsoft Outlook, Touchscreens, and Other Apps
No booking system would be complete without the software generating a Microsoft Outlook calendar event, so that employees have the event on their schedules and know where to go. Hot desk software can integrate with touchscreens placed in the workstations and meeting rooms for workers to log in and out workstations and see reservations at a glance onsite.
Save Time, Get More Information, and Enhance Employee Satisfaction
Overall, hot desk software is a no-brainer, more sophisticated solution to shared workspaces that puts employers in control over how and when the space is used. Hot desk software minimizes the risks from COVID-19, saves time and reduces uncertainty, and allows companies to right-size their office and maximize usage. Employees get the added satisfaction and peace of mind of seamless workstation booking and one less thing to worry about in the morning rush.